Official Government Website

LegalServer CMS

All public defense attorneys and staff in Idaho – including institutional employees and contractors – will use the LegalServer case management system (CMS) to manage their cases.

Having everyone working in public defense in Idaho using the same case file system is essential to the success of State Public Defender (SPD) office.

SPD staff will be able to use that data – including time and resources spent on every case – to make statewide policy and funding decisions.

Data must be centralized for effective representation of clients and to provide justification for resources and accountability for funds spent by the State.

All time spent on a particular case must be logged in the case management system. A contracted attorney’s pay will be directly connected to the CMS.

Frequently Asked Questions

What info must be put in the LegalServer CMS?

The CMS is where the case file lives and will be a complete electronic file/record. Case notes, filings, discovery, etc., must be entered in the CMS contemporaneously.

What should contract attorneys do with current case information?  What about old cases? Do all cases – current and historical – need to be entered into the new case management system?

All new and active cases must be entered into LegalServer.  A contractor’s closed cases do not need to be entered into the CMS. 

Do contractors have to migrate current case data themselves?

Yes.  Contractors and/or their staff must migrate all new and active case files to LegalServer.  The LegalServer case file will be the complete electronic file/record.

Can contractors and all their staff share a single LegalServer login?

No. Each LegalServer user must have their own access credentials linked to a unique email address.  This ensures security of the data and allows for auditing.  This is an Idaho Information Technology Services (ITS) policy.  The State considers shared use of certain programs and software to be piracy which exposes the agency and user to liability.

Who will be able to see what’s in a LegalServer casefile?

The institutional or contract public defender working on a case will manage the case file.  Certain members of the SPD administration may log-in to see case files for institutional and primary contract cases for reporting and compliance purposes.  District Public Defenders may review case files only within their district.  Managing Attorneys can view case files only within their office.    Conflict casefiles will be visible only to the assigned attorney and the SPD’s Alternate Counsel Division for reporting and compliance purposes. 

How do contractors get paid?

Contractors will track their time and submit invoices through the LegalServer CMS. Comprehensive and accurate time keeping and data entry for every case is essential to ensure attorneys get paid for their time.

Do contract attorneys have to track time spent on every case?

Yes. All contractors will need to track time in the LegalServer case management system (CMS) in 6 minute increments (1/10th of an hour).

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